Regular Meeting

Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

Sauvé WHEREAS the municipality wishes to install a fence at the baseball field in Samuel Reilley Park; WHEREAS a bids have been solicited. THAT the municipal council award the contract for the installation of a fence at the baseball field in Samuel Reilley Park to CGP Paysagiste; AND THAT the expenses related to this project be financed from the funds set aside in account GL 1-3-3000-0035

WHEREAS Report No. TP2026-01, recommends the procurement of a new backhoe for the Public Works Department; AND WHEREAS the existing 2015 Case 580SNWT backhoe has reached the end of its operational life cycle and requires significant repairs estimated at $73,400; AND WHEREAS the acquisition of a new 2026 backhoe is necessary to ensure reliable equipment for essential Public Works operations, including excavation, trenching, material handling, and site preparation; AND WHEREAS Terapro Construction, located in Vars, Ontario, has been identified as the preferred supplier due to compatibility with existing fleet equipment, proven performance, availability of parts and service, and an established working relationship; AND WHEREAS single-source procurement is justified based on operational efficiency, reduced training requirements, maintenance consistency, and minimized downtime; THEREFORE BE IT RESOLVED THAT Council approves the single-source procurement of one (1) new 2026 Case 580SN WT 4WD T4 Final backhoe from Terapro Construction for use by the Public Works Department; AND THAT the purchase include a 60-month / 3,000-hour maintenance contract; AND THAT the Treasurer confirms funding availability and be authorized to complete all necessary financial arrangements; AND THAT the appropriate municipal officials be authorized to execute all documents necessary to complete this transaction.

Sauvé That Council approves the purchase of a new 2026 flail mower for roadside grass cutting operations for the Public Works Department as presented in report PW2026-04.

That Council approves the purchase of a new 2026 half ton pickup truck in the amount of $70,000.00 before tax to support municipal operations of the Public Works department.

Be it resolved that Council approves and accepts awarding contract TP-2026-02 installation and commissioning of the new septic system to the lowest compliant bidder, Theo Willems Excavation.

Be it resolved that Council approves and accepts to allow Public Works to allocate additional funds from the gas tax contribution to install concrete gutter curbs on Ferry Street.

WHEREAS Section 42 of the Municipal Elections Act, 1996 permits a municipality to establish procedures and authorize alternative voting methods for municipal elections; AND WHEREAS the Council of the Township of East Hawkesbury deems it necessary and appropriate to adopt procedures governing the 2026 Municipal Election; THEREFORE BE IT RESOLVED THAT: Adoption of Procedures That the Election Procedures for the 2026 Municipal Election, attached hereto, are hereby adopted. Clerk’s Authority That the Municipal Clerk is authorized and directed to: Conduct the 2026 Municipal Election in accordance with the adopted procedures Implement all necessary administrative and technical measures Make such minor amendments to the procedures as may be required to ensure compliance with legislation and the efficient conduct of the election

Be it resolved that Council approves and accepts to allocate the money from the UCPR cultural Fund to: Centre D'action for the modernization of the comunity Centre.

Sauvé Be it resolved that by-Law No. 2026-32 being a by-law to delegate certain duties and acts during restricted periods after nomination day or the election of a new Council be read a first,second and third time and passed in Open Council.

Be it resolved that the accounts paid for the accounts payable be approved as follows: For the April 1, 2026 to April 30. 2026 $378,490.39.

WHEREAS the municipal council is to receive the administration’s recommendation based on the results regarding the fire station construction project; WHEREAS it is necessary to hold a special meeting to receive the recommendation and award the contract for the construction of the fire station; WHEREAS the council deems it appropriate to change the date of the regular meeting scheduled on the municipal calendar; THAT the municipal council hold a special meeting on June 3, 2026, at 6:00 p.m., at Town Hall, to review the recommendation and, if appropriate, award the contract for the construction of the fire station; AND THAT the regular council meeting scheduled for June 8, 2026, be postponed to June 15, 2026, at the same time and place;

Be it resolved that the present meeting be adjourned for a closed session for the following purpose(s): (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

That the present Regular Meeting be reopened at 7:21

Be it resolved that the present meeting be adjourned at 7:22 p.m.