Regular Meeting

Whereas the Ministry of the Solicitor General offers grant programs to support a variety of local community projects, crime prevention, and community safety initiatives; and Whereas confirmation of approval for grant applications under these programs is often received late in the application year or grant period; and Whereas successful applicants are required to expend approved funds strictly within the grant period specified in the application; and Whereas delays in receiving approvals and funding result, in some cases, in municipalities being required to reimburse unspent grant funds to the Ministry; and Whereas the reimbursement of these funds has a detrimental impact on the delivery of services and the wellbeing of our communities; Now Therefore Be It Resolved That the Council of the Township of East Hawkesbury formally requests that the Ministry of the Solicitor General: Review its grant approval timelines to ensure funding decisions are communicated in a timely manner; Allow for reasonable extensions to grant periods when approval or fund disbursement is delayed beyond the control of municipalities; and Provide flexibility in the use of approved funds to prevent unnecessary reimbursement of funding intended to benefit community safety and wellbeing. And Be It Further Resolved That a copy of this resolution be forwarded to the Minister of the Solicitor General, the local Member of Provincial Parliament, the Association of Municipalities of

Be it resolved that Council approve the transfer of $7,000 as of December 31, 2025, from the parkland reserve to be used to cover some of the cost related to the upgrade of the Parc Augustin Larocque.

Be it resolved that by-Law No. 2026-01 being a by-law to provide for interim tax levies for the year 2026 be read a first, second and third time and passed in Open Council.

Be it resolved that by-Law No. 2026-02 being a by-law to authorize the imposition of garbage service rate be read a first, second and third time and passed in Open Council.

Be it resolved that by-Law No. 2026-03 being a by-law to AUTHORIZE TEMPORARY BORROWING FOR THE CURRENT EXPENDITURES OF THE CORPORATION FOR THE YEAR 2026 be read a first, second and third time and passed in Open Council.

Be it resolved that by-Law No. 2026-04 being a by-law to AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF EAST HAWKESBURY FOR A FIRE PROTECTION GRANT be read a first, second and third time and passed in Open Council.

Be it resolved that the accounts paid for the accounts payable be approved as follows: For the December 1, 2025 to December 31. 2025 $1,329,478,78.

Be it resolved that the present meeting be adjourned for a closed session for the following purpose(s): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;

That the present Regular Meeting be reopened at 7:25

Be it resolved that By-Law No. 2026-04 being a By-law to confirm Council proceedings at its regular meeting of January 12, 2026 be read a first, second and third time and passed in Open Council.

Be it resolved that the present meeting be adjourned at 7:29 p.m.